Amplify Privacy Notice and Record of Consent

Introduction

Amplify is the integrated economic development strategy within Mid and East Antrim Borough Council.

Amplify encompasses a suite of programmes and supports to assist and support your business.

You have a right to know how your personal information will be used when you engage with Amplify.

It is important that you carefully read this document before you sign it.

By signing, you are agreeing to and authorising the use of your personal information as set out in the terms below.

The Data Protection Act 2018 (DPA 2018) is the UK's implementation of the General Data Protection Regulation (GDPR).

The GDPR has been retained in UK law as the UK GDPR following the Brexit Transition Period which ended on 31 December 2020.

The UK GDPR, as tailored by the DPA 2018, gives legal rights to individuals (Data Subjects) in respect of personal data processed about them by others.

“Others” may include a data controller, data processor or a joint controller. In this instance, Mid and East Antrim Borough Council is acting as the Data Controller.

The Type of Personal Information We Collect

Personal information is any information that can be used to identify a living person.

For example, client email addresses, customer financial information, employee data or website user stats.

To deliver the Amplify Programme, Council currently collect and process the following information:

Personal identifiers, contacts and characteristics (including name, telephone number, address, age bracket, gender)

How We Get the Personal Information and Why We Have It

All of the personal information we process is provided to us directly by you.

Council will use your information for the following reasons:

1. To deliver the Amplify suite of supports to you;
2. Your information will be stored on our CRM for the purposes of managing and monitoring support from Mid & East Antrim Borough Council.
3. To inform you of upcoming events, programmes and supports through the array of Amplify support mechanisms;
4. To monitor the effectiveness of the Amplify suite of supports.
5. Shared interdepartmentally within Council for statutory purposes, for example, with our Environmental Health team for product safety inspections, etc
6. For audit, compliance, and regulatory reporting purposes where there may be disclosure of your information to auditors and, if required, to governmental and non-governmental regulators: and/or
7. In such other circumstances where there is an obligation to do so, or as the law permits.

Lawful Basis for Processing

This privacy notice covers two separate elements of processing your data when delivering on ‘Amplify’.

The first is the processing your data internally by Council to deliver Council’s own suite of Amplify support programmes.

The second element is processing your personal data by sharing it with external bodies in order to provide you with the additional supports available under ‘Amplify’.

Under the UK GDPR, the lawful basis we rely on is ‘consent’.

You may remove your consent for the external sharing of your data and still receive the support of Council’s Amplify Business Support Programme.

You may also remove your consent to process your data for both elements at any time.

Removing your consent for Council to process your personal data internally will result in you no longer being able to receive the support of the Amplify Business Support Programme.

How We Store Your Personal Information

Your information will be securely stored on our CRM for the purposes of managing and monitoring support from Mid & East Antrim Borough Council.

We will retain and then destroy this information in line with Council’s Retention and Disposal Schedule.

Sharing your Information

Third party organisations and individual mentors delivering on the Amplify suite of programmes may request to use your personal information for purposes deemed to be beneficial by Council for the development of your business.

These third parties can include stakeholders such as government or business organisations including Invest Northern Ireland, Catalyst Inc, InterTrade Ireland, Northern Regional College, Labour Relations Agency, Business in the Community, Michelin Development Fund and University of Ulster.

Council has data sharing agreements in place with these organisations to ensure all parties are aware of their data protection obligations in respect of any personal information that is shared.

As Data Controller, Mid and East Antrim Borough Council requires your consent for the use of your data for these purposes.

Under the UK GDPR, the lawful basis we rely on for processing this information is ‘consent’.

Your information will only be used and disclosed as stated in this Notice

You can remove your consent at any time. You can do this by contacting:

Name: Data Protection Officer

Address: The Braid, 1-29 Bridge Street, Ballymena, BT43 5EJ

Phone Number: 0300 124 5000

E-mail: DPO@midandeastantrim.gov.uk

You may remove your consent and still receive the support of the Amplify Business Support Programme.

Removing your consent will only affect any additional support from the external stakeholders outlined above.

Consents will be reviewed regularly to make sure you are still happy with these arrangements.​

Your Data Protection Rights

You have rights under data protection law. These rights include:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate.

You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights.

If you make a request, we have one month to respond to you.

Please contact us at DPO@midandeastantrim.gov.uk if you wish to make a request.

How to Complain

If you have any concerns about our use of your personal information, you can make a complaint to us at DPO@midandeastantrim.gov.uk

You can also complain directly to the ICO if you are unhappy with how we have used your data.

The ICO’s address:       

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: Information Commissioner's Office website